We do like to talk about anonymity — last time we've made a short introduction to the world of anonymous messages and the apps you can (or can't) use for your safe Internet search and public threads. Now we dig into not the reports themselves but motivation and security of people who submit them - informants, whistleblowers, reporting persons.
To begin with, what is anonymity? A simple and yet meaningful definition is a situation of nonidentifiability, when none of the details of provided information can be traced back to the whistleblowers. If the report or the reporting channel compromises the identity of the reporter (by any of its types*), the greatest hope of the informant is to maintain his or her confidentiality.
You decided to stay anonymous or confidential - what do you need to know to stay safe and make the report precise (with no extra details)? Your identity may remain hidden if you know what is consists of - some details of report should be erased for your own safety.
What is the identity type* which eventually may reveal who you are?
We may use an excellent framework by Gary T. Marx to guide you through do's and don'ts thinking about the parts of your identity. Seven principles go like this:
- Legal name. As long as you fail to hide your legal name in the report, it becomes either confidential or public. Legal name is the direct evidence towards you, so its disclosure should be a reasonable trade off.
- Linkable pseudonyms. If you use a pseudonym which anyhow can be traced back to your legal name (the pseudonym is connected with real identity of the person and is used for communication), this pseudonym will very likely switch to the option of confidentiality instead of anonymity.
- Unlinkable pseudonym. When no location, no identity but a key phrase or number is used as a pseudonym for communication, this can be considered as an unlinkable pseudonym. It can't be a guarantee of anonymity, but with all measures taken and in case the pseudonym is completely random (no identity traces in the name), unlinkable way of communication is the best way to preserve anonymity.
- Location. You can be physically present at the place of making a report and it identifies you, or the same occurs digitally. Phone number, IP address, personal device information - all of them can jeopardize whistleblower's security. In the same way as cameras can detect your presence on the street near the place the report was made, trackers detect your actions online. Starting from the most simple cookies on the website to the complex tracing systems, all of your online actions can be recorded and reveal your identity. To report anonymously online you have to know basic grounds of safe online surf.
Thoroughly pick the device, location, time and method used for reporting since even with all precautious measures taken you may lose the anonymity on the very first day of report. No need to become a tech geek, but the acquaintance with VPN, Tor, your device characteristics are a MUST. In case you don't have a professional knowledge and want to report the case with predictable serious consequences, we strongly recommend you to ask for legal advice or use independent third party services for reporting (if the company provides them - for example, Ethicontrol).
- Pattern knowledge. Something that you do with certain regularity - every day, month, three hours can point at you even though the investigator has no
- Social categorization. Certain content in your report may directly point at the origin of information - for example, only employees could know the date of certain event, only educated person can write a complaint in a specific style and so on. Small details of your report may point at your gender, age, position - you should pay attention to the information disclosed in your report, as if any extra detail you mention could give the information on who are you.
- Symbols of eligibility. Just in the way as social categorization does, symbols of eligibility expose your identity if you are a person related to internal processes of the company. Did you use your employee's pass to enter the building? Was specific professional language used to write the report? Such details help the investigators narrow the area of search and find the whistleblower sooner - beware of your professional skills which expose you.
The use of technologies in reporting is inevitable: good old telephone hotlines are less popular than ever in favor of emails and web-based forms. Online reporting is less personalised but takes many more steps to stay anonymous.
Not popular, not necessary?
Now that you know about your identity and ways to reveal it, it is worth to ask what is the situation with anonymous reporting. According to the different sources, the range of anonymous channels users varies between 15% from all the reports to 60%. Such a wide gap points at ambiguous understanding of anonymity: either it's the most popular way among informants to report or the most complicated tool for communication.
We at Ethicontrol take strong advocacy in providing anonymous reporting options as primary for whistleblowers requests since confidential reports were compromised numerous time. No matter how secure the system is: even a small detail can reveal the identity of whistleblower, further investigation of the reported case may require the revelation of identity (as in notorious Trump-Zelensky case). Anonymous channels may be unpopular due to the lack of trust from whistleblowers, which is pretty understandable
The introduction of anonymous channels for informants can be a game-changer in whistleblowing field but still we observe many restrictions around the globe regarding the anonymity. Whistleblowers are interested in anonymous reporting and will continue to do so - however, with certain limitations.
The future of anonymous whistleblowing
Certain things are wrong with anonymity protection today:
None of the current whistleblower laws in the US sufficiently define confidentiality and anonymity
The legislation of the EU doesn't oblige state members to accept anonymous reports, even though anonymity is defined
There are a few legal mechanisms which review the anonymous status of the whistleblower during the court process - eventually, the whistleblower's identity may be exposed according to the court decision.
No technology can guarantee whistleblower's data protection to the fullest - leaks are possible and the whistleblower has to accept the risk when reporting.
The only chance for strengthening the belief in anonymous reporting is direct involvement of the countries with according legislation. Legal protection of anonymity and requirement to have anonymous option of reporting (now not represented worldwide) improves the rate of reports, both anonymous and confidential. Still, data protection and communication with anonymous whistleblowers is far from being easy and involves certain risks. We are willing to take them and are looking forward to further small steps in whistleblower protection (as it was done in the EU Directive of 2019)
If we left you with unanswered questions, ask us or read our FAQ section where we talk about anonymous messages.